Best productivity and project management tools

We’ve put together this short list of the most useful productivity apps to help you make work; more productive, more collaborative, faster and just plain better.

Best for fine grain detail and scalability


Monday.com

Monday.com integrates with the apps you use every day such as Google Drive, Dropbox, and Slack, to name just a few. Monday.com provides a clear view of each project and team member which is a feature lot of task management tools lack. It features tools like gantt charts to provide a total project overview which project mangers love. Where Monday.com shines over some of the other tools on this list is in its consideration of the project manager experience, offering a total project and resources overview making reporting easy.


Mavenlink

Mavenlink offers services and solutions for project management, resource planning, collaboration, and project accounting. Mavenlink combines the robust functionality of a Professional Services Automation solution with intuitive user-friendly project management. It was designed for professional services and is well suited for businesses looking for resource management, project management, and forecasting tools. Mavenlink's emphasis is on resource management and project management. Files are stored and shared with the team on Mavenlink and can be tagged to specific tasks. Similar to Monday.com Mavenlink has considered the project manager experience, offering a total project and resources overview.


ClickUp

ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Features include communication and collaboration tools, task assignments and statuses, alerts and a task toolbar. Users can assign comments and tasks to specific team members or groups of team members. Comments and tasks can be marked as resolved or in progress, or users can create custom statuses. Projects can be viewed from an Agile dashboard or organised by assignee. The activity stream displays tasks as they’re created and completed in real time.


nTask

With nTask, users can assign tasks, generate progress reports, set recurring tasks, share files, attach files to tasks and generate checklists. Gantt Charts help users monitor project schedules. The solution also enables users to plan and monitor budgets for different projects, allot resources, define risks and issues and monitor team members' time spent on different tasks.


Great for small teams and start-ups - easy to set up yet still scalable


Trello

Trello is an amazing and simple project management and collaboration tool that uses cards to organise your ideas. Besides being integrated with the Atlassian suiite of tools, one of Trello's biggest virtues is the visually appealing and simple user interface which feels intuitive, making it easy to track your project progress using a Kanba. All of this makes it a vastly easier to use tool than it's cousin Jira.


All of this makes it a vastly easier to use tool than it's cousin Jira.

Asana

Asana is a cloud-based project and task management solution that enables companies and ad agencies to manage and organize tasks and projects, communicate and collaborate. It is helpful for teams and companies that handle multiple projects at one time, and it can serve companies of any size. Features include task management, reporting, automatic notifications, a customer portal, collaboration tools, dashboards, a mobile application, document management and task assigning. Asana also includes an Inbox feature that captures all updates generated automatically by the software. Also occasionally when you complete a task a unicorn shoots across your screen, now that's a delightful experience!


Also occasionally when you complete a task a unicorn shoots across your screen, now that's a delightful experience!

Todoist

Originally Todoist was created as a tool for personal task management, focusing on providing a simple and intuitive user experience for individuals. They have since expanded their offering and now also provide an excellent experience for small teams too. Todoist doesn't over complicate things, offering only the features you need to get the job done. Which may make it the perfect task and project management app for freelancers, small businesses and individuals.


Which may make it the perfect task and project management app for freelancers, small businesses and individuals.

Additional must have tools


Slack

Slack is a workplace communication tool, “a single place for messaging, tools and files.” This means Slack is an instant messaging system with lots of add-ins for other workplace tools. The add-ins aren’t necessary to use Slack, though, because the main functionality is all about talking to other people. While it's not strictly speaking a project management app, it's hard not to have Slack in your tool kit these days.


Miro

Miro is a cloud-based collaboration tool for small to midsize businesses. It is essentially a digital whiteboard that can be used for project planning, research, ideation, building customer journeys and user story maps, wireframing and a range of other collaborative activities.


Miro really shines through its extensive quick starter templates, they make it insanely quick and easy to get started. Miro offers a way to deal with every step of a digital project from ideation to delivery. With full transparency and real time collaboration.


Starter templates, they make it insanely quick and easy to get started.

Disclosure: Please note that some of the links on this blog are affiliate links. At no additional cost to you, we earn a commission if you make a purchase. We only promote products we've tried and support, if you have any questions about the companies or our status as an affiliate, please don’t hesitate to contact us.

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